events-plan
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events-plan [2023/02/15 19:05] – m0ukf | events-plan [2023/03/01 21:42] – ei5iyb | ||
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+ | ======= Event Planning ======= | ||
+ | Below is guidance for coordinating a Zoom Event destined for both the community and wider YouTube audience [including live streaming]. Community Representatives can support delivery as they have access to the various systems, but the actual work should be lead by the person proposing the event.\\ | ||
+ | \\ | ||
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^ Timeframe ^ Task ^ | ^ Timeframe ^ Task ^ | ||
- | | 2 weeks before | Determine the date and time of the live event and schedule it in advance. | | + | | At least 2 weeks before | Determine the date and time of the live event and schedule it in advance |
| 10 days before | Create a catchy and descriptive title for the event that ideally includes OARC and the skills being showcased. | | | 10 days before | Create a catchy and descriptive title for the event that ideally includes OARC and the skills being showcased. | | ||
- | | 10 days before | Create a promotional graphic that includes the date, time, and title of the event, as well as any other relevant information (such as the YouTube channel name and any guest speakers). | | + | | 10 days before | Create a promotional graphic that includes the date, time, and title of the event, as well as any other relevant information (such as the YouTube channel name and any guest speakers) |
+ | | 7 Days before | Update https:// | ||
| 7 days before | Share the promotional graphic on social media platforms (such as Twitter, Facebook, and Instagram), share the event on # | | 7 days before | Share the promotional graphic on social media platforms (such as Twitter, Facebook, and Instagram), share the event on # | ||
| 3 days before | Post on # | | 3 days before | Post on # | ||
- | | Day of event | Check oarc.uk/ | + | | Day of event | Check https://oarc.uk/ |
| 5 Minutes before event | Post YouTube live stream link on oarc.uk/ | | 5 Minutes before event | Post YouTube live stream link on oarc.uk/ | ||
- | | Day of event | During the event, engage | + | | During the event | Engage |
| Day after event | Share a recording of the live stream on social media and on the noticeboard, | | Day after event | Share a recording of the live stream on social media and on the noticeboard, | ||
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+ | ====== Checks ====== | ||
+ | |||
+ | - Is Zoom available? | ||
events-plan.txt · Last modified: 2023/09/11 20:55 by ei5iyb