Differences

This shows you the differences between two versions of the page.

--- events-plan [2023/02/15 08:46] – m0ukf
+++ events-plan [2023/09/11 20:55] (current) – ei5iyb
@@ Line 1: / Line 1: @@
+======= Event Planning =======
+Below is guidance for coordinating a Zoom Event destined for both the community and wider YouTube audience [including live streaming]. Community Representatives can support delivery as they have access to the various systems, but the actual work should be lead by the person proposing the event.\\
+\\
-^ Timeframe ^ Task ^
+^ Timeframe ^ Task ^ Comment ^
-| 2 weeks before | Determine the date and time of the live event and schedule it in advance. |
+| At least 2 weeks before | Determine the date and time of the live event and schedule it in advance with a community representative. | Is Zoom available? Book Zoom account for the event. |
-| 10 days before | Create a catchy and descriptive title for the event that includes the name of the radio club and the skills being showcased. |
+| 10 days before | Create a catchy and descriptive title for the event that ideally includes OARC and the skills being showcased. | Example: |
-| 10 days before | Create a promotional graphic that includes the date, time, and title of the event, as well as any other relevant information (such as the YouTube channel name and any guest speakers). |
+| 10 days before | Create short - elevator pitch - description for the event | What are you going to learn? Who is the special guest? Is it novice, apprentice or master level? |
-| 7 days before | Share the promotional graphic on social media platforms (such as Twitter, Facebook, and Instagram) and in relevant online forums or mailing lists (such as a local amateur radio club mailing list). |
+| 10 days before | Create a promotional graphic that includes the date, time, and title of the event, as well as any other relevant information (such as the YouTube channel name and any guest speakers) and create an event on discord| Discord event graphic is 950px x 380px.|
-| 3 days before | Send an email blast to the radio club's mailing list, promoting the event and providing details on how to access the live stream on YouTube and Zoom. |
+| 7 days before | Update https://oarc.uk/events to reflect event.| |
-| 2 days before | Remind people about the event in the days leading up to it, through social media, email, and online forums. |
+| 7 days before | Share the promotional graphic on social media platforms (such as Twitter, Facebook, and Instagram), share the event on #noticeboard [don't tag people yet]  | |
-| Day of event | Set up a landing page on the radio club's website that provides details on the event, including the date, time, title, and a link to the live stream on YouTube. |
+| 3 days before | Post on #noticeboard tagging everyone encouraging sharing - re-post on social media| |
-| Day of event | During the event, engage with the audience by answering questions, acknowledging comments, and promoting the radio club and its members. |
+| 2 days before | Set up YT live stream and Zoom streaming settings | |
-| Day after event | Share a recording of the live stream on social media and on the radio club's website, so that people who missed the live event can still watch it later. |
+| Day of event | Check https://oarc.uk/events landing page is updated to reflect event. Reshare on social media/#noticeboard| |
-| Ongoing | Encourage people to join the radio club's Discord server to get access to the Zoom meeting and future events. |
+| 5 Minutes before event | Post YouTube live stream link on oarc.uk/events.| Add the live stream to the playlist in YouTube |
+| During the event | Engage with the audience by answering questions, acknowledging comments, and promoting the community and its members. | |
+| Day after event | Share a recording of the live stream on social media and on the noticeboard, so that people who missed the live event can still watch it later. | |
+======= Event prizes =======
+All funding for when the event requires prizes is agreed before the event begins. Agreement is in line with community guidelines regarding spending money belonging to the community.